Conferences / Travel / Posters / Talks

• MEMBERSHIP: APS (specify DBIO, Division of Biological Sciences)
• MEMBERSHIP: Biophysical Society (specify the MSAF subgroup)
• CONFERENCES - BIOPHYSICAL SOCIETY: [1] Become a member or renew. To find your member #, search e-mail for "membership receipt". Choose student membership. Upload copy of student ID with SLK's signature. [2] Find the upcoming meeting, find a link to submit an abstract, and log in. [3] Select "poster only" if competing in SRAA competition, which is strongly encouraged if you're a student (see point [5] about how to apply). Typical topic #1:"3A: Membrane physical chemistry", #2 "3E: Membrane structure". [4] Select "student member combo fee" (which means you are paying for the conference registration at the same time as the abstract fee). It is often easiest, but not at all required, that you pay with a credit card and then get reimbursed. To get the Purchasing Office to pay for your conference registration directly, fill out the Pay for Conference Registration form from the pulldown menu, give very complete instructions, and then follow up with a human to make sure they did it. [5] URGENT - you are not done! If you want to be in the poster competition, go to the website for this year's BPS meeting. There should be an "Awards & Competitions" tab leading to a "Poster Competition" link. The form will ask for your "Abstract Control Number", which you can find in the receipt that the BPS sent you after you paid for your abstract submission. The number is inside the "Product Name" box. You have to select a 1st and 2nd choice for the subgroup. For almost everyone in our group, you should select "Membrane Structure & Function" for both! The deadline for doing this is often only a few days after the abstract submission! [6] If you do not receive notification that you are enrolled in the poster competition (but want to be), e-mail or call the BPS as soon as possible! SNAFUs happen!
• TRAVEL: If you are traveling internationally, you must register through UW Global Travel Security. Doing this allows you to be medically evacuated to the US if need be.
• TRAVEL: In order to be reimbursed for travel, all students, postdocs and staff must be pre-approved BEFORE traveling! Fill out the pre-trip authorization form from the pulldown menu. The Purchasing department will then e-mail Sarah to get approval.
• TRAVEL: To book your travel by air, fill out the "Book a flight" form from the pulldown menu. In the "other information" section, describe whether you need a particular flight because you are traveling with a group of people. upstairs. Be sure to follow up! If you don't hear back within a day or so, check in promptly with a human being in the front office.
• TRAVEL: If you are traveling by air and do not have TSA Precheck, reserve a place in the security line ahead of time using SeaTac spot saver.
• TRAVEL: Request a UW GPSS Travel Award. You may receive only one every three years, for a maximum of two total.
• POSTERS: Poster-Making Guide by Colin Purrington (Overwhelmingly useful AND funny)
• POSTERS: UW poster templates (Note: horiz. template is 2' x 3', whereas BPS is 4' x 6')
• POSTERS: Free help with figure/poster design from the UW Design Help Desk
• POSTERS: How to print and tile 8.5x11 sheets to tape together as a poster test from Adobe.
• POSTERS: You can contact UW Creative Communications to get your poster printed. Inquire about proofs, either as an 11x17, or as a 2" strip. As of 2022, they could print posters up to 60 inches wide, at $11.30 per linear foot. They might say your poster will be done in a week, so call them to make sure you'll get your poster in time. Sometimes they can do it in one day.
• POSTERS: You can also print large-format posters in the SoACC (Rm 299 on the 2nd floor of the Art Bldg). M-Th 9am-10pm, Fri-Sun 10-6. For location, click HERE. For prices, click HERE. They can print posters that are 44"x62" or 44"x36". Leave 1/2" margins, so that's 43"x61" or 43"x35" max. Bring memory stick with poster in PDF with fonts embedded (or convert to outlines). Rotate once you're done to portrait instead of landscape. Powerpoint works worse. Expect lines if student art projects are due. They prefer files made by Adobe Illustrator - otherwise your file type may not talk to the printer and you may need help to format your file (e.g. Powerpoint). Ask if you should print a test. Expect to be humbled (rightly perhaps) that you are not using the most superior software that artists use. So far, giving them a UW account number has been possible if you arrange beforehand with staff (typically not the student helper). If your printed poster needs to have excess paper trimmed, there is a large-format cutter in room 023 in the Art Bldg (do it yourself). Bring a pencil to mark trimming lines or include cutting guide lines in the printed poster design.
• FIGURES: UW's color palette
• FIGURES: Color schemes readable by colorblind people (Click on "colorblind safe")
• FIGURES: Matlab's perceptually uniform color schemes - some are suitable for colorblind people
• FIGURES: Why to save as TIFF rather than JPEG, how to resize, and avoiding manipulation
• FIGURES: Guidelines from many journals for conducting and describing image manipulation
• FIGURES: Reporting of imaging methods and resources for image archiving
• FIGURES: "Forensically" program to detect duplications/fraud in figures (choose "open file" at the top). imagetwin is a paid, commercial version.
• FIGURES: Free images of science equipment and molecules to use in talks and posters from Bioicons
• FIGURES: Free, open-access art from the Met that you can use
• FIGURES: Free stock images
• FIGURES: Free help with figure design from the UW Design Help Desk
• FIGURES: Data visualization talk by John Rauser (41 minutes)
• FIGURES: Guide to making good graphs (Novartis Graphics Principles Cheat Sheet)
• FIGURES: Consider archiving original images in the UW ResearchWorks Digital Repository.
• TALKS: Free feedback from the UW Public Speaking Center (but perhaps closed now?)
• TALKS: Advice on giving talks by (1) Bertil Hille (.doc), and (2) Edward De Robertis (.docx).
• TALKS: Fake, but pretty, movie of membrane rafts that you can use in talks. (See 0:55 and 7:00.)
• TALKS: Beautiful photos of the UW campus for free use in talks. The "academics" folder has some pics of our lab, like THIS ONE