{"id":473,"date":"2015-07-28T22:55:13","date_gmt":"2015-07-28T22:55:13","guid":{"rendered":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/?page_id=473"},"modified":"2015-08-04T17:23:10","modified_gmt":"2015-08-04T17:23:10","slug":"invoice-the-va","status":"publish","type":"page","link":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/how-to-instructions\/invoice-the-va","title":{"rendered":"Invoice the VA"},"content":{"rendered":"<p><strong>Invoicing the VA must now be done electronically through Tungsten. \u00a0Their website if found here:\u00a0http:\/\/www.tungsten-network.com\/us\/<\/strong><\/p>\n<p><strong>You must register for an account with Tungsten and follow instructions laid out here:\u00a0http:\/\/www.tungsten-network.com\/VeteransAffairs\/. \u00a0The information you place in your Tungsten accounts needs to match information contained on sam.gov since Tungsten is going to verify that everything lines up. \u00a0If for some reason this website is unavailable the steps are listed below:<\/strong><\/p>\n<p>There are two primary methods for sending Invoice and Credit transactions via the Tungsten network:<\/p>\n<p><a href=\"http:\/\/ob10.com\/media\/2192623\/ob10_about_the_integrated_solution_us.pdf\" target=\"_blank\">Integrated Solution<\/a>: A supplier can send a data file directly to Tungsten via automatic upload.<\/p>\n<p><a href=\"http:\/\/ob10.com\/media\/2192769\/webform_howitworks_en_1_.pdf\" target=\"_blank\">Web Form:<\/a> A supplier can create invoices on-line via the Tungsten portal.<\/p>\n<ul>\n<li>If your company elects for a Web Form Account (Quicker access time and Portal based):\n<ul>\n<li><strong>Step 1<\/strong>: Select \u201cRegister\u201d at the top of this page.<\/li>\n<\/ul>\n<\/li>\n<li>Most general questions are answered in 2-minute video\u00a0<a href=\"https:\/\/vimeo.com\/126842718\">Here<\/a>.<\/li>\n<li>Your Taxpayer ID Number Must be provided and registered with the System for Award Management prior to receiving a \u201cReady to Transact\u201d notification with VA.<\/li>\n<li>SAM is not affiliated with Tungsten Network.<\/li>\n<li>Accept the terms and conditions to using the Tungsten Network.\n<ul>\n<li><strong>Step 2<\/strong>: Tungsten Portal Home Page.<\/li>\n<\/ul>\n<\/li>\n<li>Follow directions to complete your company details<\/li>\n<li>An orange box requesting your company details is present on the right-hand side of the screen.<\/li>\n<li>Ensure that Addresses and information match your SAM registration.<\/li>\n<li>Remittance Address is required.<\/li>\n<li>Ensure you left click \u201cSAVE\u201d, if successful a green box will appear at the top of the form stating; \u201cCompany information updated successfully.\u201d\n<ul>\n<li><strong>Step 3<\/strong>: Request a connection to the Department of Veterans Affairs<\/li>\n<\/ul>\n<\/li>\n<li>Select [Customers]<\/li>\n<li>Select [Connect with a Customer]<\/li>\n<li>Type \u201cVeterans\u201d<\/li>\n<li>Select \u201cAAA544240062 \u2013 Department of Veterans Affairs\u201d<\/li>\n<li>Select [Connect]<\/li>\n<li>A confirmation will appear with a Tungsten Support Ticket Number. The time Tungsten strives to respond to your ticket will be stated.<\/li>\n<li>Please be advised the VA FSC Vendorizing Team in Austin must confirm your registration against SAM records. This process can take up to 5 business days.<\/li>\n<li>Once confirmed, you will receive a \u201cReady to Transact\u201d email from Tungsten granting access to invoice the Department of Veterans Affairs.<\/li>\n<li><span class=\"orange\">Please be advised if you select [Invoicing] -&gt; [Create an Invoice] you currently have access to the Tungsten Test Buyer account. This account is to view your invoice format and submissions and is not transmitted to the VA.<\/span><\/li>\n<\/ul>\n<p><strong>The current account and transaction fees associated with the Tungsten services are paid by the VA-FSC. Free transaction code (s) are not required.<\/strong><\/p>\n<p>During Implementation (Technical Set-up) Tungsten will confirm your Tax Payer ID Number with the VA-FSC. This process can take up to 5 business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment.<\/p>\n<p>In order to successfully submit an invoice to VA-FSC please review \u201cHow to Create an Invoice\u201d within the how to guides below.<\/p>\n<p><strong>All invoices submitted through Tungsten to the VA-FSC should mirror your current submission of Invoice, with the following items required.<\/strong><\/p>\n<p align=\"center\"><strong>***Clarification of additional requirements should be confirmed with your Certifying Official***<\/strong><\/p>\n<p>The VA-FSC require specific information in compliance with the Prompt Pay Act and Business Requirements.<\/p>\n<ol>\n<li>Your companies Tax Payer ID Number (TIN).<\/li>\n<li>Your companies \u201cRemit Address\u201d information.<\/li>\n<li>A valid in scope Purchase Order (PO) provided by your contracting officer.<\/li>\n<li>Your companies contact information: (Personal Name, Email, and Phone).<\/li>\n<li>Your VA point of contact information: (Personal Name, Email, and Phone).<\/li>\n<li>If providing services; The period of performance dates (Begin and End).<\/li>\n<li>If providing goods; The \u201cShip To\u201d information of the VA facility.<\/li>\n<li>All discount information if applicable (Percent and Date Terms).<\/li>\n<\/ol>\n<p><strong>Difficulties during this process can be solved by contacting Tungsten here:<\/strong><\/p>\n<table border=\"1\" cellspacing=\"0\" cellpadding=\"5\">\n<tbody>\n<tr>\n<td colspan=\"2\" width=\"99%\">\n<p align=\"center\"><strong>Tungsten Client Services<\/strong><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td width=\"31%\">Phone:<\/td>\n<td width=\"67%\"><span class=\"skype_c2c_print_container notranslate\">1.877.752.0900<\/span><span class=\"skype_c2c_container notranslate\"><span class=\"skype_c2c_highlighting_inactive_common\"><span class=\"skype_c2c_textarea_span\"><img loading=\"lazy\" decoding=\"async\" class=\"skype_c2c_logo_img\" src=\"\/\/skype_ff_extension-at-jetpack\/skype_ff_extension\/data\/call_skype_logo.png\" alt=\"\" width=\"0\" height=\"0\" \/><\/span><\/span><\/span>, Option #2<\/td>\n<\/tr>\n<tr>\n<td width=\"31%\">E-mail:<\/td>\n<td width=\"67%\"><a href=\"mailto:VA.Registration@tungsten-network.com\">VA.Registration@tungsten-network.com<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><strong>Or the VA here:<\/strong><\/p>\n<ul>\n<li>FSC e-Invoice Contact Information: 1-877-353-9791<\/li>\n<li>FSC e-invoice email: <a id=\"anch_205\" href=\"http:\/\/vafsccshd@va.gov\/\">vafsccshd@va.gov<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Invoicing the VA must now be done electronically through Tungsten. \u00a0Their website if found here:\u00a0http:\/\/www.tungsten-network.com\/us\/ You must register for an account with Tungsten and follow instructions laid out here:\u00a0http:\/\/www.tungsten-network.com\/VeteransAffairs\/. \u00a0The information you place in your Tungsten accounts needs to match &hellip; <a href=\"http:\/\/faculty.washington.edu\/paubin\/wordpress\/how-to-instructions\/invoice-the-va\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":166,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-473","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/wp-json\/wp\/v2\/pages\/473","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/wp-json\/wp\/v2\/comments?post=473"}],"version-history":[{"count":4,"href":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/wp-json\/wp\/v2\/pages\/473\/revisions"}],"predecessor-version":[{"id":479,"href":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/wp-json\/wp\/v2\/pages\/473\/revisions\/479"}],"up":[{"embeddable":true,"href":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/wp-json\/wp\/v2\/pages\/166"}],"wp:attachment":[{"href":"http:\/\/faculty.washington.edu\/paubin\/wordpress\/wp-json\/wp\/v2\/media?parent=473"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}