FRED HUTCHINSON CANCER RESEARCH CENTER
CLINICAL RESEARCH DIVISION

SCCA Joint Medical Records advisory meeting

AGENDA

Date: December 20, 1999

Place: South Lake Union, Thomas Building, Room B1-076 Day Campus

Time: 11:00-12:30

To: FHCRC: Heather Hooper, PA-C; Jan Storek, MD; Jim Wade, MD; Bob Witherspoon, MD, Louise Schilter-Harms, RN

UWMC: Chappie Conrad, MD; Bill Lober, MD; Ollie Press, MD; Barb Silko, ARNP Ph.D.; John Thompson, MD; Andrew Ziskind, MD

From: Aleana Waite, FHCRC, Nancy Dunnington, UWMC, Diane Weiss, FHCRC

cc: Fred Appelbaum, MD; Norm Hubbard, Lisa Brandenburg, Paul Ishizuka, Kit Bakke, Mary Fowler, Derek Walker, Peggy Cox, Julie King, Jim Mazurk, Christy Satterlee, Heather Rettinghouse, Sally Beahan

Introduction Aleana Waite 11:00-11:05

Overview of Electronic Information Systems Derek Walker 11:05-11:30

Formats of Patient Records: UWMC & FHCRC Nancy Dunnington/Dianne Weiss 11:30-11:45

Assumptions: Patient Record Movement Diane Weiss 11:45-12:10

Assumptions: Transcription Nancy Dunnington 12:10-12:30

Lunch will be served

Cancer Care Alliance

Fred Hutchinson Cancer Research Center

University of Washington

Children’s Hospital and Regional Medical Center

Memorandum

To: Medical Record Advisory Committee Invitees

FHCRC: Heather Hooper, PA-C; Jan Storek, MD; Jim Wade, MD; Bob Witherspoon, MD, Louise Schilter-Harms, RN

UWMC: Chappie Conrad, MD; Bill Lober, MD; Ollie Press, MD; Barb Silko, ARNP Ph.D.; John Thompson, MD; Andrew Ziskind, MD

Cc: Fred Appelbaum, MD; Norm Hubbard, Lisa Brandenburg, Paul Ishizuka, Kit Bakke, Mary Fowler, Derek Walker, Peggy Cox, Julie King, Jim Mazurk, Christy Satterlee, Heather Rettinghouse, Sally Beahan

From: Aleana Waite, FHCRC, Nancy Dunnington, UWMC, Diane Weiss, FHCRC

Date: 11/1/99

Re: Invitation to Participate in Joint Medical Records Advisory Committee

First Meeting November 18 3-5p, Sze East/West (D1-084/080)

As the Seattle Cancer Care Alliance Medical Records workgroup begins the next phase of work addressing operational and patient care-related process changes needed for the adult inpatient move, we have recognized the need to re-establish the Medical Records Advisory Committee. While the operational model for managing medical records and transcription will be reviewed by the various planning committees including the Adult Operations Team and the SCCA Operations Team, there is a need for an advisory group focused on the clinical medical records requirements. The primary objectives of this advisory committee will be as follows:

To provide clinical expertise on the use and adequacy of medical information available both electronically and on paper during the development of an SCCA medical record and the related processes.

To serve as a sounding board for the Medical Records workgroup providing consistent, objective, innovative feedback as work activities are being formulated and presented.

To serve as sponsors or champions for the Medical Records team as it introduces and implements new and/or revised processes, tools, or other ideas needed to effectively support SCCA operations.

To serve as both a representative and a liaison for their respective peer groups on Medical Record workgroup activities, including determination of medical record requirements & coordination of implementation plans.

We are pleased to request your participation as a member of our Medical Records Advisory Committee. We anticipate that the initial time requirement over the first two to three months of the work group will require monthly meetings. Beyond these initial months, we anticipate that the needs of the workgroup for the adult move will taper down.

The first meeting of the Advisory Committee will be held from 3-5pm on Thursday, November 18, at the FHCRC, South Lake Union campus, room Sze East/West (D1-084/080). Please RSVP to Judy Sime, administrative assistant at FHCRC, phone 667-4865, or email jsime@fhcrc.org.

We look forward to working with you as we move forward. Should you have any questions, please do not hesitate to contact us at the following numbers: Aleana Waite, 667-4865, Nancy Dunnington, 598-4348.