AWG: Association of
Board Meeting Minutes
Attendance: Patrick Buckley (Past-President), Chip Dodd (Treasurer), JW Harrington (President), David Jeschke (Vice President), Richard Tebbetts
Minutes of 18 October meeting: approved
Balances: $108.30 (checking); $1840.61 (savings)
Income from Autumn meeting: $120
Expenses from Autumn meeting: $77.11 food, beverages, etc; $75 speaker’s fee
We will need a new receipt book, our current one indicates 19xx for the year. If it is not too expensive the treasurer will get one with AWG preprinted.
Planning for Spring meeting
Venue: UCFV (
Schedule: Discussion led the Board to make the following suggestions to Claire Beaney at UCFV, based on an assumption that the evening before the main meeting is the night that people might drive in and stay overnight:
Friday 4/23: gather at a restaurant (preferably in a separate space) for no-host dinner and keynote speaker
Saturday 4/24: one combined field trip leaving ~; registration (and late arrivals) ~; presentations starting ~ until ~
Program: Board preferences regarding
Themes: Canada-US cross-border issues as the major theme, though all paper and poster presentations are welcome
Speaker: Would it be possible to identify a good speaker who deals with border issues (environmental, trade, security, or any other issue) or cross-border comparisons (e.g., growth management or environmental management). Speaker could be paid by UCFV and cost added to invoice for AWG to simplify payment of taxes.
Field trips: given the uncertainty of attendance, the Board suggested a single field trip that combines natural and social elements, and a theme of cross-border issues and comparisons.
Prizes: categories, adjudication, amounts:
The Vice President (David) will take charge of the competition and prizes, including recruiting judges.
Students wishing to present a paper or poster will need to pre-register, and to declare their status: community-college or lower division undergrad; upper-division undergrad; graduate student.
Poster presentations will have up to 5 minutes; paper presentations will have up to 15 minutes. Depending on the response during pre-registration, we may need to have spaces for two concurrent sessions. Publicity for the event should note these times, and should note that prizes will be given in six categories.
Six prizes, for best paper (US$25 plus mug) and best poster (US$15 plus mug) by a student at each level. Second-place winners will be announced and given AWG mugs.
Encouraging student attendance (John Newcomb @ UVic is interested): Board members agreed to suggest that their Winter Quarter classes prepare AWG presentations; JW will speak with folks at SFU and UBC.
Lodging and logistics? Ask our UCFV hosts to suggest a hotel, motel, or inn for
Friday night stayovers. Suggested that
registration entail two stations (probably at the same table): someone from UCFV to collect a registration
fee from everyone (of a size that will pay for all meeting expenses, including
food) and Chip Dodd to collect 2004 membership dues from those who would like
to join. Each set of payments should be
payable in Canadian or
Website: Richard will convene a meeting (virtual or otherwise) of Todd and SunHee. The Board supports getting an AWG internet domain name now, and asking Todd and/or SunHee to create a website (in consultation with Gunter Krumme). The major links and publicity would be changed from the current site only after the new site is ready.
The Board agreed that the role of “Webmensch” should be separate from the role of Secretary (i.e., the Secretary is not automatically the webmaster), but that the AWG Secretary would be encouraged to take on the role of Webmensch.
WAGA: There is currently no active Washington Geographic Alliance.
Geography Bee (
Evelyn McNeal, contact: Chip and David will contact Ms. McNeal to offer their services. Chip will ask if he could possibly make a brief presentation during the day.
Award: The Board agreed to make this an occasional award, to
honor someone who has made a substantial contribution to K-12 geography
Duties of Secretary and Treasurer: Given the number of reporting, compiling, editing, and mailing duties of the Secretary, the Treasurer should be the main recipient of members’ contact information (with membership dues), and should maintain the contact list. The Treasurer should also prepare a written budget forecast for each calendar year, and should review it with the Board at each Board meeting.
meeting: The Board will meet immediately following the Spring
meeting. The Board agreed to hold one
meeting east of the